Quality Systems Administrator

You will manage document control and quality system processes, working closely with your manager and a small team. You’ll collaborate with all departments within the organization, as well as external manufacturers, distribution centers in the Netherlands and Singapore, and stakeholders in specialized product lines.

Your mission is to keep the quality management systems running smoothly, ensure compliance with GxP and international standards, and support continuous improvement initiatives.

What you’ll do:

• Oversee document control processes and make sure they meet global and international standards.
• Act as the system owner for the tools used by the Quality team.
• Track, analyze, and report Quality Management System (QMS) KPIs, focusing on document control and material holds.
• Support product-related quality activities — including supplier qualifications, CAPAs, SOP updates, internal audits, and management reviews.
• Be the main contact for deviations and perform root cause analyses to prevent reoccurrence.
• Manage material holds and coordinate with global teams on issues and complaints.
• Work closely with manufacturers, repair shops, warehouses, and distribution centers to support product-related operations.
• Keep quality records accurate and up to date to ensure data integrity and compliance.
• Help organize or deliver training sessions on quality topics like GxP, ISO 13485, EU MDR, and FDA standards.
• Support additional quality-related projects or improvements when needed.

• Bachelor’s degree
• Minimum 2 years’ experience in Quality, Project Administration, or related fields
• Experience with document control and GxP activities
• Knowledge of handling non-conforming products
• Strong Microsoft Office and documentation management skills
• Experience managing multiple projects and meeting tight deadlines
• Comfortable in a multicultural environment and working cross-functionally
• Excellent English and Dutch communication skills (written and verbal)
• Strong organizational skills and attention to detail

• Pay rate: €19.10 – €23.88/hr
• Work in a dynamic, international team
• Hybrid work possible: 1–2 days per week from home
• Exposure to multiple departments and international stakeholders
• Opportunities for personal and professional growth
• Be part of a leading healthcare organization

Our client is a global leader in healthcare and life sciences, dedicated to advancing medical innovation and improving patient outcomes worldwide.  At this company, you’ll join a diverse, international team that values reliability, collaboration, and customer focus. The company promotes a “get it done” attitude, cross-departmental contact, and freedom in how you manage your role.